Important Notes Before Using These Letters:
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The notice must be sent through an official and documented channel (e.g., company email, registered mail, or hand-delivery with a signature).
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Always keep a copy of the letter and proof of delivery.
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The debtor has the right to respond within the specified time frame before any legal escalation.
Template 1: Initial (Friendly) Reminder Letter
[Company Logo or Sender’s Name]
[Full Address]
[Phone Number]
[Email Address]
Date: [……….]
To: Mr./Ms. [Debtor’s Name]
Address:** [………………]
Subject: Official Notification of Outstanding Payment
Dear [Mr./Ms. Name],
We would like to inform you that an amount of [……] SAR remains unpaid for [describe service/product], as per invoice no. [….], dated [….].
We kindly request that you settle the amount within [7 or 14] days from the date of this letter to avoid any further legal action.
If the payment has already been made recently, please disregard this notice and accept our apologies.
Thank you for your cooperation.
Sincerely,
Name: [………….]
Title: [Accountant / Financial Officer / Collection Agent]
Stamp / Signature
Template 2: Final Warning Before Legal Action
[Company / Sender Name]
[Address]
Date: [……….]
To: [Debtor or Company Name]
Subject: Final Notice Regarding Overdue Payment
We, [Company or Office Name], hereby send this final warning regarding the unpaid amount of [……] SAR, as per invoice no. [….], dated [….].
You are granted a final grace period of [5 business days] to settle the full amount.
Failure to comply will compel us to initiate formal legal proceedings before the competent court, including any applicable legal fees and compensation claims.
We hope to avoid this step and remain open to an amicable resolution.
With best regards,
Name: [………….]
Signature
Phone – Email
Template 3: Letter from a Debt Collection Company on Behalf of a Client
[Debt Collection Company Name]
On behalf of: [Creditor’s Name]
Date: [……….]
To: Mr./Ms. [Debtor’s Name]
Account or Contract No.: [……]
Subject: Official Notice from Authorized Debt Collection Company
We, [Company Name], are officially authorized by our client, [Creditor’s Name], to collect the outstanding amount of [……] SAR owed by you.
Please arrange payment within [10 days] from the date of this notice. We are open to assisting with a payment schedule if necessary.
Failure to respond to this notice will result in transferring the case to legal authorities for further action.
For inquiries, please contact us:
Phone: [……]
Email: [………]
Thank you for your cooperation,
Collection Team – [Company Name]
Template 4: Official Legal Warning Letter from a Lawyer
Law Office: [Law Firm Name]
Address: [………..]
Date: [……….]
To: Mr./Ms. [Debtor’s Name]
Address: [………….]
Subject: Legal Notice of Debt Payment
On behalf of our client, [Creditor’s Name], we issue this final legal warning concerning the outstanding amount of [………….] SAR, related to [describe the reason for the debt].
Multiple previous demands have been made with no response from your side.
Accordingly, be advised that legal proceedings will commence within [48 or 72 hours] unless the payment is made or you contact us to settle the matter.
Please consider this letter an official legal notice under applicable laws.
Attorney: [Name]
Signature
License Number: [……..]
✅ Additional Notes:
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Always update names, dates, and amounts to suit your specific case.
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Do not use direct threats (e.g., “We will imprison you”). Use lawful phrases like “We will pursue legal action.”
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Use your company’s official logo or stamp if available.